The Invoices section holds both outbound and inbound documents in one place.
The list
The table shows UUID, direction, document type, status, sender, recipient, MLS status and date.
You can search by invoice number, supplier or customer (from two characters up). Filters cover status, direction, a date range and an amount range. The result can be exported to CSV.
Sending a new invoice
There are two ways to send an invoice from the portal:
- + New invoice opens a form where you fill in the invoice without an accounting system and without XML. The button is shown to the Admin and Operator roles — see Issuing an invoice in the portal.
- Upload XML is for a ready-made invoice from your accounting system. You enter the sender and recipient Peppol IDs and paste the invoice UBL XML. After submission the portal shows the validation results — for each finding the rule, its severity, the message and the location in the document (XPath).
Document detail
The detail has four tabs:
- Overview — direction, sender, recipient, dates.
- PDF preview — generated on demand and downloadable.
- Validation — the document check results.
- History — the processing trail.
For outbound documents you also see the MLS status (C3 = receiving Access Point, C5 = the tax authority) and the TDD status (submit, resubmit, disregard).
Actions
Download XML, download PDF and — for inbound documents — confirm receipt.
Document statuses
The meaning of each status and the transitions between them are documented in one place in the integration guide: Invoice statuses. That page is compared against the system’s real status list at build time, so it cannot drift from reality.
For orientation it is enough to know that a document moves from acceptance by the system through validation to dispatch. Once the recipient’s access point takes it over, its status is Received by recipient’s access point. Delivery is confirmed only by that access point’s delivery confirmation (MLS) — the status then becomes Delivered, or Rejected if the recipient’s access point refused it. Neither says whether the buyer approved the invoice commercially.